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How to activate equipment picking

Flexible Item Selection Between Reservations and Check-outs


Equipment picking is an optional feature that lets you assign specific equipment to a reservation at the moment of check-out, without needing to match exact QR codes or asset numbers. It serves as an intermediate step between reservations and check-outs, streamlining the process of handling last-minute swaps, missing items, or broken equipment.

With the equipment picking feature, you can save time when checking out reserved items by not having to match the QR code or asset number to specific items. No more need to deal with last minute conflicts, broken or missing items. Equipment picking allows you to easily replace items without disrupting your workflow.

  • Can be used both on Web and Mobile app
  • USB and Bluetooth scanner compatible
  • Equipment picking is best used with asset labels, but is also possible by manually selecting items/ filling in the codes

Main benefits of Equipment picking

  • The possibility to pick any item (with the same name and category) without searching for matching barcodes

  • Automatic swapping of similar items without having to scan the correct QR code

  • Automatic conflict resolution when scanning broken or missing equipment

  • Easily add, remove or replace equipment from your original reservation

  • Automatic grouping of equipment by category and by name for a clearer and more structured overview of your reservation

     

    If your team regularly handles last-minute equipment swaps or conflicts during check-out, Equipment picking is designed for you.

     

How to enable Equipment picking

  • Click Settings in the bottom left corner of the Web application

  • Click Add-ons

  • Scroll down to Reservations and click on Settings

  • Scroll down to Equipment picking and make sure it's activated

  • Click Save when you are done


How to use Equipment picking Once enabled, Equipment picking becomes available during the check-out flow. When processing a reservation, you can scan any compatible item with the same name and category instead of the exact reserved item. The system will automatically resolve conflicts and update the reservation accordingly. Equipment picking works best with asset labels, but you can also manually select items or enter asset codes directly. Equipment picking is now enabled and ready to use.
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​Note: the feature is off by default, you would need to activate it in order for your users to be able to use it. All the users with permissions to access Settings can enable/ disable this feature