--- title: How to add a custom field and company logo to your PDF template description: "*Note: PDF templates are not available in the Essentials Plan and the Standard Plan. QR codes are available in all plans. ​ In Cheqroom, you can generate PDF documents that can be used for, for exampl" --- [Skip to content](https://knowledge.cheqroom.com/helpcenter/how-to-add-a-custom-field-and-company-logo-to-your-pdf-template#main-content) [![horizontal-black-3.png\]](https://knowledge.cheqroom.com/hs-fs/hubfs/horizontal-black-3.png?width=200&height=37&name=horizontal-black-3.png)](https://knowledge.cheqroom.com/helpcenter?hsLang=en) Open main navigation Close main navigation - [Go to cheqroom.com](https://www.cheqroom.com/) [Go to cheqroom.com](https://www.cheqroom.com/) Hi. How can we help? - There are no suggestions because the search field is empty. 1. [Help Center](https://knowledge.cheqroom.com/helpcenter?hsLang=en) 2. [Reporting & Documents](https://knowledge.cheqroom.com/helpcenter/reporting-documents?hsLang=en) 3. [PDF Documents & Templates](https://knowledge.cheqroom.com/helpcenter/reporting-documents?hsLang=en#pdf-documents-templates) August 17, 2026 # How to add a custom field and company logo to your PDF template **\*Note:** PDF templates are available exclusively on our Business and Enterprise plans (not included on the Core plan). QR codes are available in all plans. ​ In Cheqroom, you can [generate PDF documents](https://help.cheqroom.com/en/articles/766325-generating-pdf-documents) that can be used for, for example, reservation checklists or for employee agreements or third-party agreements.  These PDF documents are customizable and allow you to add specific information, and even your company logo, in just a few quick steps: ### Adding your company logo - Navigate to **Settings** in the lower left-hand corner and click on **Templates** ![](https://knowledge.cheqroom.com/hs-fs/hubfs/image-png-Aug-07-2026-08-27-10-8421-PM.png?width=670&height=286&name=image-png-Aug-07-2026-08-27-10-8421-PM.png)   - Find the template you'd like to edit and click **Actions\>Clone** ![](https://knowledge.cheqroom.com/hs-fs/hubfs/image-png-Aug-07-2026-08-43-40-4200-PM.png?width=670&height=331&name=image-png-Aug-07-2026-08-43-40-4200-PM.png)   - **Click** on the area underneath the template title - **Drag and drop your company logo** - Click **Preview and Save** when everything looks good ![](https://knowledge.cheqroom.com/hs-fs/hubfs/image-png-Aug-07-2026-08-53-47-7250-PM.png?width=670&height=324&name=image-png-Aug-07-2026-08-53-47-7250-PM.png)   Note: Try to resize your image to max 300px wide and 100px height to get optimal results. If the image width/height is too large, you will need to resize it in the template and it may look blurry.   ### Adding a custom field Once you have added custom fields to either [Items](https://help.cheqroom.com/en/articles/1523890-adding-extra-fields-to-items), [Contacts](https://help.cheqroom.com/en/articles/721037-adding-extra-fields-to-a-contact), [Reservations or Check-outs](https://help.cheqroom.com/en/articles/761423-adding-custom-fields-to-bookings), you can add this information to your PDF template: - Navigate to **Settings** in the lower left-hand corner and click on **Templates** - Find the template you'd like to edit and click **Actions\>Clone** - Decide **where your extra field should be** and add a row or column by selecting the row above or column next to it and right click ![](https://knowledge.cheqroom.com/hs-fs/hubfs/image-png-Aug-09-2026-12-54-13-5693-PM.png?width=670&height=277&name=image-png-Aug-09-2026-12-54-13-5693-PM.png)     Once the new row or column have been added:  - **Choose a title** - **Place your mouse in the field** where the information will be added ![](https://knowledge.cheqroom.com/hs-fs/hubfs/image-png-Aug-09-2026-12-58-32-9072-PM.png?width=670&height=287&name=image-png-Aug-09-2026-12-58-32-9072-PM.png)   - Click on the dropdown list in the top-right corner called 'I**nsert Placeholder'** - **Choose the field** you'd like to add ![](https://knowledge.cheqroom.com/hs-fs/hubfs/image-png-Aug-09-2026-01-03-13-8439-PM.png?width=670&height=279&name=image-png-Aug-09-2026-01-03-13-8439-PM.png)   ![](https://knowledge.cheqroom.com/hs-fs/hubfs/image-png-Aug-09-2026-01-04-44-0941-PM.png?width=670&height=291&name=image-png-Aug-09-2026-01-04-44-0941-PM.png)   - Click **Preview and Save** when everything is good to go ![](https://knowledge.cheqroom.com/hs-fs/hubfs/image-png-Aug-09-2026-01-08-11-1349-PM.png?width=670&height=286&name=image-png-Aug-09-2026-01-08-11-1349-PM.png)   Tip: Hover over the icons at the top to know their function   - [Getting Started](https://knowledge.cheqroom.com/helpcenter/getting-started?hsLang=en#main-content) - 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