Mark your items as fully or partially unavailable

When you upload your total inventory into Cheqroom, it doesn't necessarily mean that every single piece of equipment should be available for bookings. 

For example, you may have small gear items you want to track in your inventory but not make available for reservations. In Cheqroom, you can decide whether each item can be reserved, used in a check-out, or taken into custody. 

*Important: item availability can only be updated by users with permission to manage items. Other users can view the availability status but cannot change it.

Updating an Item's availability

• Go to the Item you'd like to change

• Click on the Item's status

• Choose whether or not the Item can be reserved, used in a check-out or taken into custody

Updating Items' availability in bulk

• Go to your Item list in table view

• Select the Items you'd like to change by checking the box on the left side

• Go to 'Bulk actions' and choose 'Edit Items'

• Scroll down to the Availability section and choose for what purposes those items can be used

Item statuses

Cheqroom items can have one of the following 10 statuses. Note that statuses are assigned automatically by the system based on activity, while availability settings (whether an item can be reserved, checked out, or taken into custody) can be manually configured by administrators.
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The item is fully available for immediate check-out, can be part of an open reservation for the near future, or can be taken into custody.

The item is partially available. By clicking on the item, you can see any combination of the availability settings. Some examples below:

The item is part of a draft check-out. Items that are part of a draft check-out are not available for other bookings. To make sure the items don't remain in this status too long, you can auto-clean your draft check-outs. Once the item is returned or released, the status will go back to fully available. 

The item is part of a draft check-out. Once the item is being returned or released, it will go back to the partially available status.
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The item is currently unavailable because it’s part of an open check-out.  When the item is returned, the status will go back to fully available.

The item is currently unavailable because it’s part of an open check-out.  When the item is returned, the status will go back to partially available.

The item was given into custody to a contact and cannot be reserved or checked out. Once the item is released, the item will become fully available again.
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The item was given into custody to a contact and cannot be reserved or checked out. Once the item is released, the item will become partially available again.

The item is  no longer in use and cannot be reserved or checked out anymore. Retired items do not count toward your subscription's item quota and can be found using the "Retired" status filter.
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The item is unavailable for bookings and custody. This status can be used for new inventory you do not want to lend out immediately, or for equipment that should not be included in bookings at all.