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[Video] How to Manage Facilities and Spaces in Cheqroom

This walkthrough (~5 mins) demonstrates how you can utilize Cheqroom to seamlessly track your facility rooms and studio spaces alongside your physical hardware. You'll see exactly how to distinguish different asset types, tie dedicated gear to specific rooms, flag damages on the fly, and use calendar visuals to monitor space availability.

 

What to Expect:

  • Differentiating Asset Categories: A breakdown of how Cheqroom separates unique technical gear, physical inventory consumables, and spatial infrastructure like production studios.

  • Tracking Spatial Specifications: An overview of logging property metrics specific to functional rooms, such as total seating capacity, wall finishes, or architectural lighting configurations.

  • Creating Locked Room Kits: How to bundle physical assets (cameras, green screens, tripods) into a locked grouping so they remain tied directly to a shared space.

  • Filing Custom Asset Flags: Using item flags to isolate a problematic or broken piece of gear, add localized descriptions of the damage, and trigger automated administrative email alerts.

  • Initiating Facility Service Requests: How to open a dedicated internal maintenance ticket, configure deadlines, assign project roles, and track manual labor hours required to resolve an item flag.

  • Collecting Checklist Signatures: A look at generating an internal Work Order Checklist form to capture user signatures directly within the interface for physical accountability logs.

  • Scheduling with Gantt Visuals: How to utilize the color-coded Gantt timeline filter across multi-day, weekly, or hourly intervals to secure space bookings right from your schedule dashboard.

Supporting Resource: Example Facilities Set Up and Workflow