Equipment Access allows you to control which items are accessible to which users, so you never have to verify reservations or check-outs again.
Equipment Access groups users and grants them access to specific items based on item attributes. Use Equipment Access to prevent users from adding costly or delicate equipment to their Reservations and Check-outs.
Equipment Access helps you to:
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Create clarity on what items can be used in Reservations and Check-outs.
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Protect expensive, delicate, fragile, or advanced equipment.
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Eliminate the burn of manually verifying Reservations and Check-outs.
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Optimize planning by eliminating faulty reservations.
To assign Equipment access, you need to:
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Create user groups
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Enable Equipment Access
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Create and assign item groups
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Assign user groups to users
Ready to set up Equipment Access? Check the article Setting up Equipment Access.
How does it look for your user?
After configuring Equipment Access, users that belong to User groups can only reserve or check out items to which they have access. The user will see which items are restricted on the item page, and even though they can see the information about the item, they cannot book it.
When creating a reservation or check-out, users with an assigned user group will only see non-restricted items by default. Users can view restricted items, which are clearly marked as such. Depending on the permissions granted, users may be able to add those restricted items to reservations.
Creating reservations and check-outs with Equipment Access
Ready to set up Equipment access?
Now that you know more about it, it's time to configure Equipment Access. The following help articles will get you up and running!